Item Updates

Working with item update template

Use the instructions from this article to create a Microsoft Word (docx) template from scratch or download our item update template here:

This is what the Item Update template looks like as a PDF:

This is what the structure looks like:

Create a template & table from scratch

Insert a table in Microsoft Word (or Google Docs). Usually, you only need two rows: one for the headings and one for the placeholders.

The second row (left column) needs to start with the placeholder {{TableStart:Updates}} and ends (right column) with {{TableEnd:Updates}} The second row will automatically replicate itself by the numbers of subitems in the exported PDF.

In between, insert the placeholders you want to use in your final document:

• {{OnlyDate}} -> 24/12/2025

• {{Date}} -> 24/12/2025 13:30

• {{User}} -> John Doe

• {{Body}} -> Update Text (plain text)

• {{Body_Html}} -> Update Text (with HTML and images)

This is an example of how the structure looks like:

Result on the final PDF:

Subitem Updates

If you want to output the updates for all subitems as well, you can use the same logic, but wrap everything between {{TableStart:Subitems}} and {{TableEnd:Subitems}}

DocExport will automatically generate a table for each subitem to make it clear and structured.

The table looks like this:

Result on the final PDF:

Item updates without table

You can also generate updates without a table using this structure:

{{TableStart:Updates}} Update from {{Date}} by {{User}} {{Body}} {{TableEnd:Updates}}

If you have two updates in your item, the result would look like this:

Update from 19/01/2025 09:03 by John Doe @Jane Smith Yes, DocExport is the most advanced generator in the marketplace.

Update from 18/01/2025 13:35 by Jane Smith Any recommendations for a good PDF Generator for monday.com?

Updates with replies

This is the syntax if you want to include the replies for item updates as well:

{{TableStart:UpdatesWithReplies}} {{Indent}} Update from {{OnlyDate}} by {{User}} {{Body_Html_Indent}} {{TableEnd:UpdatesWithReplies}}

Include only the last (newest) item update

If you only want to include the last/newest update in your documents, you don't need to create a "Table:Start/Table:End" loop.

Insert these placeholders anywhere in your template:

• {{LastUpdate.Body_Html}} -> Update Text (with HTML and images)

• {{LastUpdate.Body}} -> Update Text (plain text)

• {{LastUpdate.Date}} -> 24/12/2025

• {{LastUpdate.Date | MM/dd/yyyy}} -> 12/24/2025 (learn more about Date Formatting)

• {{LastUpdate.Date | dd.MM.yyyy}} -> 24.12.2025 (learn more about Date Formatting)

• {{LastUpdate.User}} -> John Doe (user who created the last update)